What is Firebys?

Firebys is a specialized Fire & Safety ERP solution built on Odoo, designed exclusively for Fire Alarm and Fire Fighting service providers operating under Dubai Civil Defence (DCD) and UAE compliance standards.

Firebys helps fire & safety companies manage projects, AMC contracts, inspections, maintenance, compliance documentation, materials, manpower, and billing from a single unified platform—ensuring operational control, regulatory compliance, and scalable growth.

1. CRM & Lead Management

  • Capture leads from calls, emails, website, and walk-ins
  • Track opportunities by project type (Fire Alarm / Fire Fighting)
  • Sales pipeline with stages aligned to fire & safety workflow
  • Client history and communication tracking
  • Track lead sources, conversion ratios, response time, and revenue per salesperson.
  • Convert approved quotations directly into sales orders and projects without data duplication.
  • Identify leads for AMC renewals, maintenance contracts, and upgrades for existing installations.
  • Track every lead through defined stages—from inquiry, site survey, estimation, approval, to project execution.
  • Classify leads by service type such as Fire Alarm, Fire Fighting, AMC, Maintenance, Annual Testing, and Civil Defence approvals.

2. Estimation Management

  • Fire & safety estimation templates

  • Site survey–based estimation

  • Material and labor cost calculation

  • System-wise estimation (Alarm, Fighting, etc.)

  • DCD-compliant estimation format

  • Margin and profit calculation

  • Estimation revisions and tracking

  • Vendor price list integration

  • BOQ generation from estimation

  • Estimation approval workflow

  • Estimation to quotation conversion

3. Sales Quotation & Approval

  • Sales quotations from approved BOQs

  • Multiple sales types (Project, AMC, Maintenance)

  • DCD-compliant quotation formats

  • Quotation revisions and version control

  • Approval workflow for sales documents

  • Sales order creation from quotations

  • Project and site-wise sales tracking

  • Advance and milestone billing support

  • Customer communication history

  • Contract and AMC linkage

  • Sales performance and revenue tracking

    • 4. Procurement & Vendor Management

    • BOQ-based purchase requests

    • Automated purchase order creation

    • Approved fire & safety vendor list

    • Vendor quotation comparison

    • DCD-compliant material sourcing

    • Project-wise procurement planning

    • Phased and partial purchasing support

    • Delivery and lead-time tracking

    • GRN and material receipt control

    • Inventory auto-update on receipt

    • Cost vs BOQ budget tracking

    • Vendor performance monitoring

    5. AMC (Annual Maintenance Contract) Management

    • Create AMC contracts (Monthly / Quarterly / Annual)
    • Auto-schedule maintenance visits
    • AMC validity and renewal alerts
    • Track AMC profitability
    • AMC-based invoicing and billing
    • Contract validity and renewal tracking
    • Auto service reminders and alerts
    • Customer-wise AMC dashboard

    6. Survay​

    • Site survey request creation

    • Survey scheduling and assignment

    • Fire & safety system checklist

    • Area-wise and floor-wise survey entry

    • Photo and document attachments

    • Survey notes and observations

    • Compliance requirement capture

    • Survey approval and validation

    • Survey to estimation linkage

    • Survey history and reference

    Inspection

    • Predefined inspection checklists
    • Technician assignment and tracking
    • Non-compliance identification
    • DCD-compliant inspection formats

    8. Callout

    • Emergency callout request logging
    • Customer and site identification
    • Technician assignment and dispatch
    • Callout service report generation

    9.HRMS

    • Employee profile management
    • Attendance and leave tracking
    • Shift and duty scheduling
    • Payroll processing and salary slips
    • Employee document storage
    • HR reports and analytics
    • HR reports and analytics

    10. Project Management (Fire Projects)

    • Project creation and site assignment
    • Multi-system project management (Alarm, Fighting, etc.)
    • Task and milestone tracking
    • Project timeline and scheduling
    • Resource and technician allocation
    • Material and BOQ linkage
    • Progress monitoring and status updates
    • DCD compliance check integration

    11. Accounting

    • Sales and purchase invoice management
    • Payment and receipt tracking
    • Customer and vendor ledger management
    • Project-wise cost and revenue tracking